Members Guide

Association Constitution

KILLINGTON SAILING ASSOCIATION

CONSTITUTION 2020

 

NAME

1/ The name of the association is KILLINGTON SAILING ASSOCIATION

2/ The objects of the association are to encourage and facilitate sailing on Killington Reservoir and to avoid altering the character of the Reservoir.  Due regard shall be had at all times to the primary purpose of the Reservoir, which is to supply water to the Lancaster Canal.  

 

MEMBERSHIP

3/ Membership is open to the owner of any sailing boat or sail board who has signed an application form showing his consent to the constitution and rules of the Association, and has paid his subscription, except that applicants wishing to use a boat that is larger than a dinghy must obtain agreement from the executive committee who may apply restriction if considered essential in the interest of other members.  In the case of boats, craft and canoes owned by organisations (such as commercial groups, scouts, schools, institutions etc.)

  • a) organisations must restrict the numbers present to those who are actively engaged in water activities.

  • b) Organisations may only operate “as an organisation” under the supervision of the organisation’s authorised officers acting as a keyholder and responsible for the activities of the organisation (they may not use the facilities individually). A list of these authorised officers to be lodged with KSA in advance of the sailing season annually. The activity would be advertised to all members of the organisation in advance of these events happening and notified to KSA in advance.  If operating as an organisation, they have the same access to all club facilities as full members, but only when operating as an organisation.

  • c) organisations will be held entirely responsible for the activities of their members and that persons using craft are competent to do so.

 

 

CONTRACT BETWEEN KSA AND MEMBERS

Members (Day or full) are required to observe the guidelines published on the KSA website

Full members are given access to the clubhouse for their use and are asked to leave it in a clean and decent state on departure.  Members (including sailing group members) are entitled to use all the sailing craft owned by the Association.  These craft are insured for the personal use of members and group members and must not be used for any commercial purpose.  The escort boat is insured by the Association and is available solely for the benefit of KSA members on Killington Lake. The escort boat may be driven only by drivers who have been authorised by the official appointed by the Association and whose names appear on the annual list of authorised drivers displayed in the clubhouse.

Members using the Association's craft are responsible for their care and maintenance while in the member's control. 

Any damage to premises or craft should be reported as soon as possible using the online contacts on the KSA website. 

Groups can only operate when as a group focussed on their activity; not as individuals.  

 

 

4/ All members shall declare on their application forms whether or not they are competent to handle a sailing craft.  Members who are newcomers to the sport must obtain assistance from experienced members in order to enable the former to handle their craft safely.

5/ The executive committee of the Association may refuse to accept new applications for membership or the renewal of membership by any member, but shall, if required, give its reasons therefore.  

6/ The Association may elect as honorary members persons who have rendered notable service to the Association.

 

AGM

7/ The Association shall hold an Annual General Meeting on the first Thursday in February in each season for the purpose of (a) receiving reports on the activities of the Association and its financial affairs, (b) electing, so far as is appropriate, members of an executive committee, and (c) considering and deciding any other matters, whether submitted by the executive committee or brought up with consent of the meeting, by any member of the Association present at the meeting.  Any matter requiring a change in the rules or constitution must be formally submitted in writing at least one month before the AGM and must be included in the agenda for the AGM.

 

EXECUTIVE COMMITTEE

8/ An executive committee of nine members will be elected by the AGM. The committee shall manage the affairs of the Association.  The members of the committee shall be elected to serve for such period or periods of time not exceeding three years as may be determined by the AGM.

 

WORKS

9/ Any private works, erections or moorings must be approved by the executive committee before being executed.  The said committee will, whenever necessary, obtain the approval of the Canal and River Trust.

 

DISPUTES

10/ In the event of a dispute among members on matters within the purview of the Association, a decision of the executive committee shall be sought (see Rule 29).

 

OFFICERS

11/ The executive committee shall appoint a Chairman, an Hon. Secretary, an Hon. Treasurer, a representative for the interest of organisations and a representative for the interests of each constituent group from amongst its membership and shall appoint site and membership supervisors and such other officials as it may consider necessary or desirable.  The membership element of the subscription shall be remitted for the Chairman, Hon. Secretary, Hon. Treasurer, Membership and Events (racing) supervisors

 

VOTING

12/ At any General Meeting of the Association, a member shall have one vote for each sailing craft for which he/she has paid a subscription in the season (1st March to subsequent 1st March) during which the meeting is held.  In the case of an organisation, only one person may vote on its behalf and shall also have the same number of votes as sailing craft for which subscriptions have been paid during the current season.  Voting in any committee shall be on the basis of one vote for each person.  A chairman of any meeting shall have, in the event of an equality of votes a casting vote, whether or not he/she has voted on the same matter.

Quorum - Five members personally present shall form a quorum 

at a meeting of the Committee

 

ANNUAL SUBSCRIPTIONS

13/ The annual subscription covering the period 1st March to subsequent 1st March, for sailing craft and canoes shall be fixed by the executive committee of the Association.  The reasons for the subscription levels shall be explained at the AGM and recommendations received for consideration by the Committee during the following season.  

14/ a) Use of craft on Killington reservoir is restricted to those craft in respect of which the association subscriptions for the current season have been paid prior to such use, and the display on the craft of the current Killington Sailing Association badge for that season, and in respect of dinghies, the membership number for that season.  

  • b) New members registering their craft for the first time and former members whose membership has lapsed shall pay an entrance fee in addition to the annual subscription. The fee shall be fixed annually by the Committee.

15/ (deleted 1989)

16/ Any refund of fees made by the Canal and River Trust  may be held by the Association and deducted from the next following subscription due from the members.

 

LIABILITY FOR LOSS

17/ Neither the Association (which includes its executive committee) nor the CANAL AND RIVER TRUST shall be liable for any loss or damage to any craft or property on board thereof or for any personal injury (whether fatal or otherwise) whether or not such loss, damage or injury is caused or contributed to by the negligence of the Association, its executive committee, or the Canal and River Trust  or their respective servants or agents.

 

SAILING RULES

18/ No person under the age of 18 may use a sailing craft or canoe on Killington reservoir unless he  or she is under the supervision of a responsible adult.

19/ All persons in craft on Killington Reservoir are expected to wear adequate personal buoyancy.  This is the responsibility of the individual.

20/ All craft used on the reservoir shall have sufficient buoyancy to prevent them from sinking.

21/ No motor driven craft may be used on Killington reservoir unless it is operated for emergency purposes on behalf of the Association and with the consent of the executive committee.

 

SITE SUPERVISION

22/ Boats, sail boards, and canoes must be placed and kept in the position on the site indicated by the site supervisors, who shall be members of the Association appointed by the executive committee for such purposes.  It is the responsibility and duty of each member to secure his vessel in such a way that it is safe when left at the club.  Members are liable for damage caused by their craft if they are not properly secured.

 

DEFINITIONS

23/ The words “sail” and “sailing” in these rules mean the act of proceeding on water in any manner in a boat, or canoe, or other vessel.  

 

FISHING

24/ The terms of the Association’s agreement with the Canal and River Trust prohibits the use of members’ craft for fishing on the Reservoir; nor may members fish from the banks unless they are members of the Kent Angling Association.

 

LANDING

24/ The terms of the Association’s agreement with the Canal and River Trust prohibits members using or passing over land owned by the Canal and River Trust, excepting land leased to the Association and, as the Association has no agreement with other owners of land surrounding the Reservoir, landing of craft is to be confined to the boat park, and with committee approval, the east bank.

 

BATHING 

25/ In the interests of safety to members and to comply with the Association’s agreement with the Canal and River Trust, no bathing is to take place in Killington Reservoir.

 

INSURANCE 

26/ Owners of any craft used on Killington reservoir must effect insurance cover for third party liabilities to a minimum amount which will decided from time to time by the executive committee of the Association.

 

DERELICT CRAFT

27/  If a dinghy remains at Killington and despite having all relevant fees paid, appears not to be used for a period of 9 months, then the club will take the following actions: 

1) contact the registered owner at the last known address and ascertain whether there are special reasons for the non-use of the craft; if not, then

2) request the removal of that dinghy from KSA premises to free space for active members; if the craft remains unused after a further 3 month period, then after formally advising the member, 

3) to move that dinghy to storage in a remote area of the dinghy park (which may include a satellite location). If the dinghy continues not to be used for a further 12 months period, despite the member continuing to pay all appropriate fees, then 

4) to require the member to remove the craft from KSA premises. If no action is taken within one month then KSA shall be at liberty to act as if the owner was in arrears, as stated in clause 28/

 

 

28/ If at any time any membership and/or boat fees payable to the club by any member or former member shall be three months or more in arrears:

a./ The committee shall be entitled to move the boat to any other part of the premises without being liable for loss of, or damage to the boat howsoever caused.

b./ The committee shall be entitled upon giving one month’s notice in writing to the member or former member, at his or her last known address shown in the register of members, to sell the boat and to deduct any monies due to the association (whether by way of arrears of subscription, mooring or facility fees or otherwise) from the next proceeds of sale before accounting for the balance (if any) to the member of former member

c./ Alternatively, any boat which, in the opinion of the committee cannot be sold may, upon such notice as aforesaid, be disposed of in any manner the committee may think fit and the expenses recovered from the member or former member. Any arrears, as aforesaid shall be deemed to be a debt owing to the association by the member or former member.  

d./ Further, the association shall at all times have a lien over the members or former members’ boats parked or moored on the Association’s premises in respect of all monies due to the Association, whether in respect of arrears or mooring fees or subscription or otherwise.  Where a member is in arrear of monies owed to the club by at least six months, the club may in any event take possession of the member’s boat.

 

29/ All members shall take all reasonable steps to ensure that any land or buildings used by the Association are kept tidy and free from litter.  Every member shall remove all unwanted equipment or objects.  In default the committee may at its discretion arrange removal of the same and obtain reimbursement of any costs incurred from the member responsible.

 

30/ RIGHT OF APPEAL

Any member shall have the right of appeal against the decisions of the executive committee. In the event of a dispute which cannot be resolved amicably, an appeal committee shall be formed including one member nominated by each party and an independent member recommended by the legal department of the RYA. 

 

31/ CHILD AND VULNERABLE ADULT PROTECTION AND SAFEGUARDING

a./ childrens’ and vulnerable adults’ welfare is paramount

b./ all children and vulnerable adults, whatever their age, culture, disability, gender, language, racial origin, religious belief and/or sexual identity, have the right to protection from abuse.

c./ all suspicions and allegations of inappropriate behaviour will be taken seriously and responded to swiftly and appropriately.

d./ there is a separate policy covering this issue in more detail – copies can be requested. 

 

32/ EQUAL OPPORTUNITIES

a./ No member should receive less favourable treatment in any aspect of membership on racial grounds or the ground of gender, religion, disability, marital status or sexual orientation.

b./ Positive measures are taken to encourage the recruitment and continuing membership of disabled persons.  

 

33/ Parents and guardians are warned that the club is only able to provide rescue facilities during the  hours of club racing.  Outside these hours, parents and guardians have sole responsibility for their children and wards and must appreciate that the club cannot be expected to exercise supervision or control. Even during club racing the club cannot accept responsibility for children, or any other persons, not engaged in racing.

 

33/ Dissolution of the Club

If, upon the winding up or dissolution of the 

Club there remains after the satisfaction of all its debts and 

liabilities any property whatsoever, the same shall not 

be paid to or distributed amongst the members of the 

Club. The Committee shall dispose of the net assets 

remaining to one or more of the following:

  • to another Club with similar sports purposes which

is a charity and/or

(ii) to another Club with similar sports purposes which 

is a registered CASC and / or

(iii) to the sport’s National Governing Body for use by them for related Community Sports.

 

END OF CONSTITUTION DOCUMENT

 

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 SAILING ON KILLINGTON RESERVOIR Issued: Aug 2020

Definitions:

For the purposes of these guidelines, the words “sail” and “sailing” means the act of proceeding on water in a boat, canoe, wind surfer or other vessel. A "sailor" is a person engaging in this activity.

Use of the lake:

All members must ensure that land and buildings used by the Association are kept tidy and free from litter. Remove any unwanted equipment and objects. KSA leases the sole sailing rights on Killington Reservoir from the Canal & River Trust.

Prohibited Areas: It is prohibited to sail around the islands. Also note that craft must not be beached on the lakeshore anywhere other than on the launching area, except in an emergency.

Jetties:

Dinghies and other craft should not be left unattended and tied to the jetty for long periods and never overnight, unless authorised by the Committee. Adequate space should always be left for the escort boat to be moored against the jetty when it is afloat.

Fishing: The Kent Angling Association holds the sole fishing rights on Killington Reservoir. Members of KSA are not allowed to fish from boats and must respect the rights of fishermen on the banks.

Swimming:

In the interests of safety and to comply with our agreement with the Canal and River Trust, no deliberate bathing/swimming is permitted in Killington Reservoir.

Racing:

is held under ISAF rules, and escort boat cover may be provided. However beginners and occasional boaters also use the lake. Members should not assume that other boat users know the rules or collision regulations. Unofficial racing may also be undertaken without escort boat cover, but only if all participants accept the risks associated with sailing without this cover.

Permitted Users:

Users:

Use of the lake for watersports is restricted to members of KSA. No person under the age of 18 may use any craft on the lake unless he or she is under the supervision of an appropriate adult.

Insurance:

Owners of any craft used on Killington reservoir must have insurance for third party liabilities to a minimum amount set by the Committee of the Association. Note: Club craft are insured by the Association.

Safety:

Members are entirely responsible for their own safety. The Association strongly recommends that adequate personal buoyancy must be worn at all times whilst afloat and on the jetties. Wet/drysuits do not provide adequate buoyancy. Any person going afloat should take account of their abilities, their boat's seaworthiness, and weather conditions. The Association cannot be held responsible for anyone finding themselves in difficulties.

Note:

The accepted distress signal is to slowly and repeatedly raise and lower arms outstretched to each side.

Permitted Craft:

Only sailing craft registered with KSA and for which a current fee has been paid may be sailed. All dinghies must have sufficient buoyancy to support all the crew in the event of capsize. A bailer should be carried and tied securely to the dinghy. All dinghies are advised to carry a towrope at least 3 metres long and permanently attached to a suitable strong towing point.

Powered Craft:

Escort/safety boats are the only powered craft authorised to sail on Killington Lake. Only craft registered with, and authorised by, the Association, are permitted.

These craft are to be used for safety purposes only, unless specifically authorised by the Committee for any other purpose for the benefit of the Association.

Members should not expect the Association to launch an escort boat other than for official designated club events where this has been confirmed.

Members may also use the escort boat when sailing with their family or friends provided that the boat is only used for escort purposes. Escort boats may never be used for joy-riding.

Permitted drivers: escort boats must at all times be driven by a club member whose name appears on the current (annual) list of authorised escort boat drivers (publicly displayed in the clubhouse). The escort boat should ideally be manned by two people of whom one is an authorised driver and the other competent to carry out reasonable support duties for the driver. However single manning is permissible if the driver is suitably qualified and experienced and no suitable crew member is available. Young children should never be carried in the escort boat except in rescue circumstances.

 

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GUIDELINES FOR SITE AND CLUBHOUSE Issued: Aug 2020 

Site 

Introduction:

The Association leases the land for the Clubhouse and Dinghy Park from the Canal and Rivers Trust and is bound by the terms of that lease. The Club also leases sailing rights on the lake but has no rights to use the land around the lake except in emergency. 

Security:

On entering the site, ensure that the gate is closed behind you. On leaving the site, ensure that the gate is closed behind you (and locked if you are the last member to leave the site). 

Vehicles:

Park neatly, making sure you do not inconvenience other members. Do not leave vehicles or trailers on the car park overnight without permission. 

Safety:

Ensure close supervision of all members of your party, especially young people. 

Dogs:

Dogs must be kept on a lead at all times and their waste taken off site. Dogs are not allowed in the clubhouse (except for guide dogs). 

Waste disposal:

Please take your rubbish home; there is no provision for it on the site, and no rubbish collection from the site. Do not leave your rubbish for others to clear up! 

Clubhouse 

Introduction:

The clubhouse is the Association's major asset. It was funded by various charitable organisations in recognition of the work done by the Association and its members with young and disadvantaged people. The Association is run entirely by Volunteers so it is the responsibility of all members and users to look after the Clubhouse. Members using the facilities do so at their own risk.  The Committee will not hesitate to withdraw access clearance from any individual or group which leaves the premises in a poor or insecure condition. 

Security and Safety:

On entering the building please close the door behind you (unless you are part of a Group), as the access security system records entrants and timings. Do not allow nonmembers to enter the building or allow anyone to use your pass. 

Ensure that the building is secure after use. Make sure the windows are shut and doors are locked and all electrical equipment is switched off, using the master switch. 

An intruder alarm monitors the building so there is no access during hours of darkness. Access during this period can be permitted if specifically approved by the Committee. 

Fire:

No smoking is permitted anywhere in the building; it is protected by smoke detectors. 

Inflammable liquids (including escort boat fuel) must never be stored in the building. 

Note that the building is heated by storage radiators. Inflammable liquids (including escort boat fuel) must never be stored in the building.  Under no circumstances must anything be placed on these, as this can cause a fire. 

In the event of a fire in the building, members will be warned by a fire alarm and must leave the building by the safest exit, then keep a safe distance from the building. 

Care of the premises - General: Please keep the building clean and tidy at all times using the equipment provided. Do not rely on others to clean up after you! 

Children must be supervised at all times, especially in areas of potential risk, and Health and Safety regulations must be adhered to at all times. 

Report any damage or problems with the premises, or any inappropriate behaviour you witness, immediately to the Secretary or to any committee member. Contact details are on the website.

Water: Ensure all taps and showers are switched off after use as the water supply is metered and the cost of heating the water and disposing of the waste water is high. Note: The showers are operated by a 20p slot system and will stop automatically. Any water on the floors should be mopped up to prevent the risk of injury. 

Respect the ‘dry area’; this area is for socialising, tuition and catering. Dry gear only! 

 

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BERTH OCCUPIER GUIDELINES issued Aug 2020 

Introduction 

It is the responsibility, and in the interests of, all members to maintain the dinghy park as a good working environment to ensure it can be used effectively by everyone.  Please help by following these guidelines. 

Use of Berths  Active Use only: Berths are only allocated to members who actively use their craft. The berth must not be used to store an unused boat. If provided by the Association, a KSA sticker must be displayed on your boat at all times to help identification. 

Please help to maintain the tidiness of the area by removing any discarded materials. Tyres may only be brought to site with the specific permission of the Dinghy Park Steward. All tyres must be clearly marked with the berth number and remain the responsibility of the member. Unmarked tyres will be removed.  Any problems should be reported to the Dinghy Park Steward via the website contacts section. 

Craft:

Boats must only be berthed in their allocated space. It is not acceptable to replace your boat or bring extra boats without prior permission from the Dinghy Park Steward 

Security of Craft:

Members are responsible for the security of their own boats, and must ensure they are firmly secured using the ground anchors provided, thus reducing the risk of damage to other boats. The boat owner is liable for damage caused by their craft. 

Movement of Craft: 

Vehicles:

Cars are allowed only on the central driveway and car park, not on the narrow paths between the boats, which are not constructed to support vehicles. Boats and trailers must never be left on the car park overnight unless special permission has been requested and granted. 

Road trailers:

these must be removed from the site after the transportation of your boat unless they are essential for use as a launching trolley. Detached and empty road trailers pose a security risk to all members. They will be treated as derelict and disposed of without warning. 

Launching trolleys:

these should be returned to your berth space after launching your boat, or be left in an area that will not cause any inconvenience to others. They must not be left on the grassed windsurfer rigging area. 

Spillway: Note that under NO circumstances must any craft be left on or near the spillway for any prolonged time, and never overnight. This is because of the strict safety regulations of the Canal and River Trust to prevent blockage of the spillway and potential risk to the dam.

End of Membership:

Berths are issued on the understanding that if the member chooses not to renew their membership by the start of the new season then the berth will be re-allocated. The boat must then be removed immediately. 

It is the boat owner's responsibility to remove their boat, trailer and any other materials when they cease to be a member. If the Association incur any costs in removing any property left by a former member then these costs will be recovered from the owner.

 

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CLUB CRAFT USER GUIDELINES AND BOOKING SYSTEM  issued AUG 2020. 

Introduction 

The Club Craft have been purchased by the Club for the benefit of members who do not have their own craft. The aim is to encourage sailing for all, regardless of means.  The Association has gone to considerable effort and expense to acquire these craft and all members are asked to respect and look after the club's fleet of boats 

The Boats 

The fleet is designed to meet the needs of all members. They range from a family dinghy (currently a Hartley 15), several single or two-handed dinghies (Lasers, Picos) and a few windsurfers and other craft. There are also two Optimists for the use of young children (under supervision). 

These dinghies are currently kept in Berths 000 to 006 ,(with the Optimists stored on the Grass Triangle for ease of access). Sails and other gear for the Hartley 15 and the Optimists are stored in the Clubhouse with the windsurfers and Yaksport. 

Booking 

Every member of the Association is given a User login to access the diary booking system using their membership number and an allocated password. 

All club boats and boards MUST be booked via this booking system in advance of use. Only one craft booking may be made each day and members are limited to a maximum of 4 craft per booking, although additional craft available on the day may be used if not booked 

Craft usage must always be entered on the log sheets in the Clubhouse  

Conditions of Use 

Hire Cost:

There is no hire cost for use of these craft by members of KSA. 

Insurance:

The Association's RYA insurance cover provides third party cover for members using these craft. (Note: members are responsible for providing any additional insurance they may require) 

Care of Club craft:

Please treat Club boats with the respect you would give your own craft. 

Members are expected to inspect the craft and its equipment, to ascertain its fitness prior to use. Any deficiencies should be reported to the Secretary of the Association via the website Contacts section. Members should never take out any craft which has damaged or missing items of equipment 

At the end of the session it is the responsibility of the user 

  • to return all equipment to the appropriate location,

  • to log the usage in the appropriate logbooks found on the shelf adjacent to the ladies’ changing room. (Note: Use of the escort boat must be recorded in the log book kept in the store room, and is subject to separate guidelines), 

  • to report any breakages or problems to the club Secretary, and

  • to cover the craft and tie it down securely using the ground anchors provided. Killington Lake is sometimes subject to severe storms and failure to tie craft securely can lead to serious damage to both club craft and other boats on the site.

Any abuse of the craft or failure to follow the Guidelines will result in the member being refused access to  club craft in the future.

 

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KSA ESCORT BOAT GUIDELINES  issued Aug 2020.

Introduction

The KSA escort boat is an expensive piece of equipment bought by the Association with the assistance of benefactors, for the benefit of all members (not just for racing).

Safety boats authorised by KSA are the only powered craft permitted on the Reservoir under the terms of KSA's lease from the Canal and River Trust.

When afloat, its purpose is to provide safety cover for activities on the water, escorting boats and assisting sailors when required. The crew may also assist in other connected tasks such as moving racing marks. It must never be used for joyriding. Inappropriate behaviour will result in authorisation being withdrawn.

Availability of Cover

All members are reminded that their personal safety remains their own responsibility at all times, whether or not the escort boat is on the water.

Although the Association has no obligation to provide escort boat cover it will normally seek to do so for events organised or approved by the Association.

If the KSA escort boat is available, it will be on duty throughout the specified period of cover unless the crew does not consider it safe to operate. It is the responsibility of sailors to check if and when the safety boat will be operating. Before withdrawing cover, the crew will seek to warn sailors, giving them time to return to shore.

If the KSA escort boat provides assistance to sailors in difficulty, the primary aim will always be the wellbeing of people. In some circumstances the crew may decide it is necessary to abandon a craft in order to render assistance to its crew or others.

Crew

All members are reminded that the escort boat is manned entirely by volunteers.

The escort boat should normally have two crew members, although in the absence of a second crew member, one qualified and experienced person may operate alone. The driver must be a competent adult whose name appears on the current (annual) list of authorised drivers displayed in the clubhouse. The driver is in charge of the boat at all times. A volunteer who is less experienced may support the driver, provided that they are considered by the driver to be competent to assist.

No-one apart from crew members and sailors being assisted should be on the boat.

Approved Drivers

Previously authorised drivers should attend a refresher escort training session at the start of the season if they wish to be included on the list of drivers for that year.

It is KSA policy that crew should be encouraged to attain RYA power boat certificate Level 2 or similar qualification within a reasonable period of time and it is recommended that regular users undertake the RYA safety boat course. The Association is happy to sponsor members who are prepared to provide escort boat cover for at least three day sessions per annum.

Operating the KSA Escort Boat on Killington Reservoir

Booking -

Use the booking system to request to use the boat.

Preparation -

Follow the guidance on the ‘KSA Escort Boat Users' Check List’.

Ensure the boat is adequately equipped in accordance with the kit list and prepared for use in accordance with the operation instructions. The crew should ensure that the boat is in a state of readiness at all times while afloat.

All escort boat crew must wear buoyancy aids or life jackets when on duty. The second crew member should be ready, and adequately clothed, to enter the water if necessary to provide assistance.

Operation -

All activities must be carried out with due care and must not interfere with the enjoyment and activities of other lake users including anglers.

In light winds the boat may be launched and tied to the jetty ready for immediate use. In medium and strong winds where danger of capsize is greater the boat should be patrolling the lake.

Special care should be exercised when dinghies are in the vicinity of No.2 buoy in the South West corner of the lake since a small area is not visible from the jetty.

The kill cord must be fitted and worn attached to the driver at all times when the engine is running.

When in the proximity of anyone in the water the engine must be stopped. It is not considered safe to just put it in neutral.

Returning the Escort Boat

Haul out and secure the boat, using all available security systems.

Return all items of equipment to their former place.

Complete your entry in the Escort Boat Logbook.

Report any problems with the boat to the KSA Secretary or other Officer with responsibility for Boats.

Operating an escort boat owned by another organisation

Member organisations with their own escort boats must have guidelines on use of their craft. These guidelines should conform closely to the KSA Guidelines and any divergences must be discussed with KSA before use of the craft.

Only escort craft duly authorised by KSA may be used on the Reservoir.

Joy riding or excessive speed when it is unnecessary is strictly prohibited. Any inappropriate behaviour will result in authorisation to use the boat being removed. 

 

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GUIDELINES FOR GROUP LEADERS Issued: Aug 2020

Group leaders should ensure that all participants are fully aware of these guidelines.

Introduction

One of the Purposes of KSA is to provide facilities for, voluntary, charitable and educational groups. These Groups are KSA's Group members. KSA also welcomes other sailing clubs as Associate members.

The Constitution of KSA states:

This category of membership is designed to provide low cost access to all the facilities of the Association for Groups fulfilling the Purposes of the Association. All persons operating under the direct organisation, management and supervision of the Group in question have access to all the Association's facilities. However these persons do not have rights of access to any of the Association's facilities in an individual capacity or as informal groups.

Anyone wishing to use the facilities in this way must become an Individual/family member.

Responsibility of all Members

KSA is run entirely by volunteers so it is the responsibility of all members (especially Group leaders) to look after the facilities. Access will be withdrawn from any Group, which leaves the premises in a poor or insecure condition

Group leaders should be aware of the impact Groups can have. Family and individual members must not feel overwhelmed by the presence of larger groups.

All members using the facilities do so at their own risk.

The Site

Introduction:

The Association has two leases with the Canal and Rivers Trust, covering i) sailing rights on the Reservoir, and ii) the land for the Clubhouse/Dinghy Park. Note: The Club does not have rights to use other land around the lake, except in emergency.

Site Security: 

On entering and leaving the site ensure that the gate is closed behind you, and locked if you are the last member to leave the site.

Parking: 

Group vehicles and trailers can be large! Please park neatly, making sure you do not inconvenience other members. Do not leave vehicles, trailers or craft on the car park overnight without permission.

Safety:

Ensure effective supervision of all members of your party. Avoid bringing onto the site any group members who will not be participating in activities.

Dinghy Park:

Ensure that all the rules for use of the dinghy park are complied with.

Rubbish:

There is no provision for rubbish on the site and we have no rubbish collection from the site. Please make sure your group takes all its rubbish home!

Dogs:

must be on a lead at all times and their waste taken offsite. Dogs are not allowed in the clubhouse (except for guide dogs).

On the water

Supervision:

Group Leaders are entirely responsible for the safety and effective supervision of all group members and for ensuring that best practice is followed at all times.

Club Boats:

If KSA club boats are used by a Group, please refer to the Guidelines for use of these craft.

Escort boats:

If the Association’s escort boat is used, the only authorised drivers are those who have been assessed and deemed competent by the Association.

If a Group uses its own escort boat, it must fully comply with the guidelines set out in the escort boat section on the KSA website. Drivers must hold the appropriate RYA qualification.

Clubhouse

Introduction:

The clubhouse is the Association's major asset. It was largely funded by various charitable organisations in recognition of the work done by the Association. The clubhouse is available to members during daylight hours. There is an intruder alarm at other times.

Security: On entering the building please close the door behind you or your Group. Do not allow non-members to enter the building or allow anyone else to use your pass. Note and report anything unsatisfactory about the state of the premises on entry.

Activity Logs: All Group sessions and club boat usage must be recorded in the appropriate logs found on the shelf adjacent to the Ladies’ changing room.

Supervision:

Group leaders are responsible for the proper supervision of their group members. Group members who are not responsible adults should never be left unsupervised in the clubhouse. Please respect the ‘dry area’; this area is for socialising, tuition and catering

Fire:

No smoking is permitted anywhere in the building; it is protected by smoke detectors.

Inflammable liquids (including escort boat fuel) must never be stored in the building.

The building is heated by storage radiators. Under no circumstances must anything be placed on these, as this could cause a fire.

In the event of a fire in the building, members will be warned by a fire alarm and must leave the building by the safest exit, then keep a safe distance from the building and call the Fire Brigade.

Checklist -

Leaving the Premises: Before leaving the premises, Group leaders should check:

  • Log Books:

Has the log of the activity session been properly completed?

  • Cleaning:

Is the building clean and tidy? (Use the equipment provided and remove all rubbish). Do not rely on others to clean up after you!

iii. Security:

Is the building secure? Make sure the windows are shut, doors are locked and all electrical equipment is switched off, using the master switch.

  • Water:

Are all taps and showers switched off? Has any water on the floors been mopped up to prevent the risk of injury?

Any damage or problems with the building must be reported to the Secretary as soon as possible. Contact details are on the website.

 

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Data Protection Policy

  • About this Policy

1.1 This policy explains when and why we collect personal information about our members, how we use it and how we keep it secure and your rights in relation to it.   

1.2 We may collect, use and store your personal data, as described in this Data Processing Policy and as described when we collect data from you.   

1.3 We reserve the right to amend this Data Processing Policy from time to time without prior notice.  We will aim to display the up to date version on our website. Any amendments will not be made retrospectively.  

1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data.  Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk)).  For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you. 

  • Who are we?

2.1 We are Killington Sailing Association.  We can be contacted at 22 Hill Street, Carnforth, LA5 9DY or via the contact details on our website – k-s-a.co.uk

  • What information we collect and why.

 

Type of Information 

Purpose 

Legal Basis 

Names, emails and telephone numbers of 

Members 

People taking part in club events 

People hiring clubhouse 

Managing the Member’s membership of the Club.  

Managing the participants participation in club events, informing them of how to join club and future club events 

Managing hire of clubhouse 

Managing volunteer rotas 

Performing the club’s contract with the member, participants in sailing courses and club events and people hiring club house 

For the purposes of our legitimate interests in operating and promoting the Club. 

Emergency Contact details 

Contacting next of kin in an emergency 

Protecting the Member’s vital interest 

Medical details that are relevant to a person’s participation in a club event, course or activity 

To help look after a person in an emergency 

Protecting the Member’s vital interest 

Member’s or participant’s craft and equipment details  

 

Managing the dinghy park and club moorings. Keeping record of what boats and equipment are on club premises. Allocating spaces 

For the purposes of our legitimate interests in operating the Club  

 

Managing races and making result known to club members, other participants and outside media 

For the purposes of our legitimate interests in holding races for the benefit of club members and other race participants 

For the purposes of our legitimate interests in promoting the Club 

Photos and videos of members and their boats  

 

Putting on the Club’s website and social media pages and using in press releases.  

 (Please note we have little control over passing members of the public taking photos or videos of sailing at Killington and clubhouse events and publishing it on websites, facebook etc) 

Membership Surveys 

Member’s, cadet parents or course participant’s name and email address  

 

Passing to the RYA or other survey provider for the RYA or survey provider to conduct surveys of members of the Club. The surveys are for the benefit of the Club and RYA.  

For the purposes of our legitimate interests in operating the Club and / or the legitimate interests of the RYA in  its capacity as the national body for all forms of boating    

 

Outside Contractors 

name, address, email address,,  phone numbers,  experience

Managing contract with outside contractors 

Knowing how to contact if we need an outside contractor 

Managing contract with outside contractors 

For legitimate purpose in running  the club 

Historic club records 

Eg committee papers, correspondence with personal details 

Having archive of Club history 

Informing future club decisions 

Club legitimate purpose of having a club archive

  • How we protect your personal data

4.1 We will not transfer your personal data outside the EEA without your consent. 

4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.  We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk. 

4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.   

4.4 For any payments which we take from you online we will use a recognised online secure payment system. 

4.5 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk. 

  • Who else has access to the information you provide us?

5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 5.2 below. 

5.2 We may pass your personal data to third parties such as sailing instructors who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf.  However, we disclose only the personal data that is necessary for the third party to deliver the service and we requires them to keep your information secure and not to use it for their own purposes.

5.3 We will ask your permission before passing on your contact details to other members

  • How long do we keep your information?

6.1 We will hold your personal data on our systems for as long as you are a member of the Club or until you remove your boat and any personal equipment from club premises and for as long afterwards as is necessary to comply with our legal obligations.  We will review your personal data every year to establish whether we are still entitled to process it.  If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims. 

6.2 We securely destroy all financial information once we have used it and no longer need it. 

  • Club Archives

7.1 The Club’s historic records may be transferred to a Killington Archive Group or a Public Record’s Office at a future data, subject to restrictions protecting personal details or permission of people concerned.

  • Your rights

8.1 You have rights under the GDPR: 

(a) to access your personal data  

(b) to be provided with information about how your personal data is processed 

(c) to have your personal data corrected 

(d) to have your personal data erased in certain circumstances 

(e) to object to or restrict how your personal data is processed 

(f) to have your personal data transferred to yourself or to another business in certain circumstances. 

8.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner: 

Website https://ico.org.uk/concerns/

 

Telephone: 0303 123 1113. 

Address:  Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF 

For more details, please address any questions, comments and requests regarding our data processing practices to the Club Webmaster via contact details on website

 

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Important: Blue Green Algae

The basic principle to be borne in mind is that if sailors and windsurfers of sufficient maturity understand and accept the dangers involved and decide that they wish to continue to sail at their own risk, they may be permitted to do so by the club without the danger of legal liability to the club arising.

This is provided they have been fully appraised of the risks. It may be advisable that activities should be limited to persons aged 14 and over. (extract from article)

Website http://www.britishwaterways.co.uk/

** FURTHER ADVICE FROM BRITISH WATERWAYS APRIL 2018 **

 

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